Enrolment Policy 2017/18

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Tel: 051 388 255

Scoil Mhuire, Horeswood- Enrolment / Admissions Policy



In setting out this policy in accordance with the provisions of the Education Act, 1998, Scoil Mhuire Board of Management trusts that by so doing, parents will be assisted in relation to enrolment matters and that furthermore, the Chairperson of the B.O.M., Fr. Gerald O’ Leary and the principal teacher, Margaret Rossiter, will be happy to clarify any further matters arising from the policy.


School Details:

                              Scoil Mhuire,



                              New Ross,


Tel: 051 388255

Fax: 051 388255

e-mail: smcampile.ias@eircom.net

School website: www.scoilmhuirecampile.com

Secretary: Ms. Elaine Keating      Office hours: 9am -3pm


The official school hours are as follows:

Junior & Senior Infants:  9.20am – 2.00pm

All other classes: 9.20am – 3.00pm

Arrangements should be made to collect infants at 2pm. The Horeswood Pre-School provides an After- School facility.

For the first two weeks of September Junior Infants have a shortened day to 12.30pm.


General Information

  • Scoil Mhuire is a Roman Catholic school      and our current patron is Bishop Denis Brennan,  Bishop of Ferns. As a Stand Alone school      we accept pupils of all faiths or none.
  • The total number of teachers currently in      our school is 16 comprising an administrative principal, 11 class teachers      , 4 full time Learning support/ Resource teachers and 2 LS/RT part-time      teachers shared with other schools. We currently have 3.5 Special Needs      Assistants. Current enrolment is 300.
  • Scoil Mhuire is a mixed school where the      full range of classes is taught. We depend on the grants and teacher      resources provided by the Department of Education and Skills and we      operate within the regulations laid down, from time to time, by the      Department. Our school policy must have regard to the resources and      funding available. We do not ask parents for a voluntary contribution and      operate a Book Rental Scheme for textbooks to reduce book costs for      parents.
  • Scoil Mhuire follows the curriculum      prescribed by the Department of Education and Science, which may be      amended from time to time, in accordance with sections 9 and 30 of the      Education Act (1998).The Primary School curriculum can be accessed at www.ncca.ie

Within the context and parameters of Department regulations and programmes, the rights of the Patron as set out in the Education Act and the funding and resources available, our school supports the principals of:

(a)    Inclusiveness, particularly with reference to the enrolment of children with a disability or other special education needs

(b)   Equality of access and participation in the school

(c)    Parental choice in relation to enrolment ( subject to availability of places)

(d)   Respect for the diversity of values, beliefs, traditions, languages and ways of life in society.

Statutory Requirements

New Child Protection Procedures 2011 require that schools must report incidences of Child Abuse which fall under the categories of neglect, emotional abuse, physical abuse and sexual abuse. (See Child Protection Policy) The principal, Ms Rossiter is the Designated Liaison Person (DLP) for Child Protection and Deputy principal Ms. Geraldine Radford  is Deputy DLP. The Stay Safe child protection programme has been updated and is mandatory in primary schools.


Parents are requested to advise the school in writing of the reason for any absence of their children. The school is obliged to fill returns of absences of 20 days or more to Tusla throughout the year. Categories of absence recorded are as follows: Illness, Urgent family reasons, Expelled, Suspended, Unexplained, Transfer to another school or Other (not included in other categories) . From 1st-6th class our personalised Homework diary contains a section for absence notification.


Application Procedure

The Board of Management is bound by the DES Rules for National Schools which provides that pupils may only be enrolled from the age of 4 and upwards, though compulsory attendance does not apply until the age of 6 years.

1. Application

All applications for enrolment must be made on the school enrolment application form. Parents who wish to enrol pupils in Junior Infants may request an application form by  calling to the office from the commencement of the second term in January each year. Closing date for applications for September 2017 (except in cases of transferring pupils) is February 28th  . Applications are date stamped on receipt. Multiple applications on the same date are assigned a number on opening. Late applications will only be considered if places are available after “on time” applications have been processed.

Children under the age of 4 on the 30th September will not be accepted into the school until the following year.


The Board of Management will communicate with the school community through school newsletter, parish newsletter, local newspapers and notices throughout the parish informing of the application for enrolment dates and procedure.


2. Provision of key information by parents

The following information will be required when children are being enrolled

  • Child’s name, address & age
  • Names & addresses of the child’s      parents/guardians *
  • Nationality (for the purpose of DES Annual      Census)
  • Religion
  • Contact telephone numbers & numbers in      event of emergency
  • Details of any medical conditions which      the school should be aware of
  • Previous schools attended, if any, and      reasons for transfer, if applicable
  • Any other relevant information (including      any such other information as may be prescribed under the Education      Welfare Act, 2000)
  • A Birth  Certificate should be provided for      verification purposes. Catholic children are asked to provide a Baptismal      Cert on enrolment to facilitate easier management of sacraments later on      for the child.
  • Parents are advised to read and sign up to      a number of key school policies included in the enrolment pack

All state funded schools now log enrolment data on POD (Primary Online Database)


*Current legislation confers rights of access to information, reports on children to guardians only.

Guardianship means having responsibility for the welfare of a child and the right to make all major decisions affecting a child’s upbringing. Married parents of a child are automatically joint guardians and have joint custody.

It is important to advise the school if both guardians are not at the same address but would like to be informed of school events/updates etc. If there are particular issues around access and guardianship please inform the school.

3.Decision Making

Decisions in relation to applications for enrolment are made by the Board of Management of Scoil Mhuire in accordance with school policy.

As a general principle, and in so far as is practicable having regard to the school’s enrolment policy, children will be enrolled on application, provided there are places available at each class level. The Board of Management will also have regard for any relevant Department of Education & Science guidelines in relation to class size or staffing provision and / or any other relevant requirements concerning accommodation, such as physical space or the health and welfare of the children.

The following procedures will be followed in sequence during the decision- making process:

  • The Board of Management will meet on the      first Tuesday in March for the purpose of determining enrolments for the      following September.
  • The Board will first examine transfer      pupil applications to the Parish prior to establishing the number of      infant places for the coming year. Any transfer applications from outside      the parish will only be considered after deciding on Infant intake and on      places being available.
  • The DES pupil /teacher ratio for 2017/18      is 27:1 and this will be considered in arriving at a decision for intake  of Junior Infants. The Board will look at      numbers for the entire school , maximum school capacity and available      teaching resources in arriving at a decision.
  • If applications for enrolment exceed / are      expected to exceed the number of places available the following criteria in      the order outlined below will be used to allocate places


1. Children living in the parish of Horeswood and curacy of Ballykelly and families currently part of the school community will be given priority. Proof of residency (i.e. utility bills) may be sought by the Board when places are limited.

2.   Any places not filled under (1) above will be allocated to children of staff members.

  1. Any remaining vacancies (where places are available) will be filled on a first come first served basis.
  2. In the event of applications being greater than places available age will be the    determining factor

Parents will be notified in writing of the Board of Management’s decision, within 21 days of closing date for receipt of applications.



Right to appeal

Under Section 29 of the Education Act 1998 parents have a right to appeal a refusal by the Board of Management to enrol a student. Any letter to parents refusing enrolment will state this right and the associated timeframe. Copies of the appeal form and circular 22/02 containing information re. the appeals procedure will be made available on request.

Enrolment of children with Special Needs

In relation to applications for the enrolment of children with special needs, it is open to the Board of Management , to request a copy of the child’s medical and / or psychological report or where such a report is not available, to request that the child be assessed immediately. The purpose of the assessment report is to assist the school in establishing the educational and  needs of the child relevant to his / her disability or special needs and to enable planning for the support  required.

Pupils Transferring

Pupils may transfer to Scoil Mhuire at anytime, subject to school policy, available places and in some cases, the approval of the Department of Education & Science. The Education Welfare Act (2000) requires that information concerning attendance and the child’s educational progress should be communicated between schools.

Infant meeting

A meeting for parents of incoming infants, accompanied by the infants themselves will be held in June of each year. Notification of this meeting will be sent to each family .


School Policies

Scoil Mhuire has developed a number of policies to ensure the smooth running of the school and to provide structures for staff , students and parents in dealing with incidents which might occur. Copies of our Code of Behaviour, Supervision Policy, Anti-Bullying Policy, Substance Use , Healthy Lunch Policy, RSE, Child Protection, Homework Policy and Internet Guidelines are included in the enrolment pack . Parents are asked to sign up to these policies as part of the enrolment process. Policies are  reviewed on an ongoing basis.


Medical / Emergency protocols

In relation to guidelines from the Health & Safety Authority staff are not insured to administer medication to pupils. They may supervise a child or a sibling administering medication with written parental consent. With on-going conditions e.g. asthma, epilepsy a standard indemnity form is signed by  parents and the school to allow medication to be held in the classroom or principal’s office. The H&S coordinator, Ms Radford, updates the list of pupils with indemnity forms as names are added or removed.


In the event of a critical incident or major accident happening at the school if a parent/ guardian is not contactable by phone, emergency services will be called. In such situations the principal and/or teachers will act “in loco parentis”.







                     Scoil Mhuire Board of Management






                                         Fr. Gerald O’Leary, P.P.,

                                         Chairperson B.O.M.


                            Date: __________________